Well Josh, thats certainly different than the account we got two weeks ago from cosmo.
I certainly dont mean to impugn the volunteers, they make the whole thing work.
I would like to suggest your process is flawed. By your account it worked fairly well, though I dont know how entry stickers would fall off of both bottles. If the original account is right, multiple errors were made and your process didnt catch it. The time to fix stuff is on check-in day.
Point in fact, my process DID catch it, and at the first available opportunity. There's no process that would catch it in real time. How would you know you had missing entries until all of the entries you checked in have been checked in?
Both entry stickers didn't fall off bottles, ONE entry sticker (and it's attached bottle label) didn't make it to the box that the Registrar used to check in beers. I'm not clear on where the "multiple errors" were in that process. That's one error, and a perfectly understandable one (in my book) when you have ten people sorting/tagging up to 760 entries.
We had five missing tagged bottle labels out of 698 received entries from 312 entrants, so 99.3% of beers from 99.4% of entrants were properly tagged, sorted, and recorded. The very few outliers were tracked down immediately, and we accounted for all 760 entries, even those that didn't arrive.
One potential fix is to check them in through BCOE&M in real-time BEFORE the bottle labels are removed but AFTER they're tagged, but as we didn't have WiFi in the fridge where this all went down, that wasn't an option, hence the saving of the bottle labels and subsequent check-in.
Another is to tag and save BOTH labels from both bottles and sort them into two separate boxes, so you can have a second shot at getting the right judging number paired to the entry number. That's a realistic option, but even in this case I'd argue it is a solution in search of a problem that creates a lot of work for very little return, and has the added bonus of taking a lot longer in the long run.
I'm all in favor of improving the process if you have a suggestion. That suggestion, though, can't be predicated on a belief that mistakes won't happen - it's unrealistic, all the more so with so many hands in the process.
On a personal note, I think the tone of criticisms of these competitions is insanely negative for both the magnitude of what's at stake and the nature of the hobby itself. Whatever happened to "Relax, don't worry, have a homebrew"? Especially when the OVERWHELMING majority of entries are properly received, handled, and judged.